INSTRUCTIONS FOR FILLING-UP DATA CAPTURE FORMAT II

This format is designed to collect the information in respect of higher education from Colleges/Institutions, affiliated/recognised by the University. Data in respect of all the Institutions listed by the University as Affiliated college, Constituent/university college, Recognised centre or PG/off-campus centre except Regional Centres/Study Centres of Open/Dual Mode Universities will be filled in this format. This constitute

- All the colleges affiliated with the University (Constituent/University College, Affiliated Colleges including Autonomous Colleges)

- All the Institutions for which degree is awarded by any University but the Institution is not affiliated with the University but has been listed as Recognised centre e.g. National Institute of Medical & Management Studies (NIMMS), Bhubneshwar is not affiliated with any university but conducts several programmes such as B.Sc.(Hons) in Bio-Technology, M.Sc. in Bio-Technology etc for which degree is awarded by Utkal University.

- All the PG Centres/Off-Campus Centres of the University. PG Centres are nothing but the centre of the university established by it outside the main campus (within or outside the state) operated and maintained as its constituent unit, having the university’s compliment of facilities, faculty and staff e.g. Tura Campus of North Eastern Hill University, Post Graduation Centre of Karwar of Karnataka University. A B Shetty Memorial Institute of Dental Sciences, K S Hegde Medical Academy, NGSM Institute of Pharmaceutical Sciences, NITTE Institute of Physiotherapy and NITTE Usha Institute of Nursing Sciences are the Off- Campus Centres/ Constituent Units of the NITTE University, Manglore, Karnataka.

Summary description of the schedule : Data Capture Format II consists of 9 blocks. The first two blocks, viz. Block 2A and Block 2B are to be used for recording basic structure of the College/Institution, its Faculties/Schools, Departments/Centres and the Programmes. Faculties/Schools, Departments/Centres and Programmes listed in Block 2B will form the basis/ masters for filling up of Blocks 2C and 2D.

Block 2C will be for recording the information in respect of teaching & non-teaching staff of the College/Institution. Information in respect of Library staff and Physical Education Staff of the College/ Institution is to be collected separately in this block.

Programme-wise Student enrolment in regular as well as distance education mode will be collected in Block 2D. Information in respect of Foreign Students will also be recorded in this block.

Block 2E is to be used for recording the Examination Results of the students who have passed the final year degree examination of a particular programme.

Receipt & Expenditure details will be recorded in Block 2F.

Availability of Infrastructure will be recorded in Block 2G.

Information in respect of Scholarships, Loans & Accreditation will be recorded in Block 2H.

Comments relevant to the information furnished in other blocks will be recorded in Block 2I.

In a nutshell, the schedule consists of the following blocks:

Block 2A: Basic Information of the College/Institution, affiliated/recognised by the University

Block 2B: Details of Faculty/ Department-wise Programmes offered by College/ Institution

Block 2C: Staff Information – Teaching & Non Teaching

Block 2D: Student Enrolment

Block 2E: Examination Results

Block 2F: Financial Information

Block 2G: Infrastructure Related Information

Block 2H: Scholarships, Loans & Accreditation

Block 2I: Remarks

Block 2A: Basic Information of the College/Institution affiliated/recognised by the University

This block is designed for recording basic information of the Institution as on reference date i.e. 30th September of an academic year.

Item 1 : Name of the College/Institution is pre-filled while downloading the DCF.

Item 2 : Here the address particulars in items (i) and/or (ii) [only first of which is mandatory], name of city in item (iii), Pin Code of the area in item (vi) name of the website in item (vii), total area in acre of the College/ Institution in item (viii) and total constructed area in square meter in item (ix) will be recorded. Name of the State and District in items (iv) & (v) are pre-filled while downloading the DCF.

Item 3 : In the box, year of establishment of the College/Institution i.e. when it was set up will be recorded. For example, Kirori Mal College, a constituent college of the University of Delhi, was established in 1954; therefore in the box 1954 will be recorded.

Item 4 : In items A (i), (ii) & (iii), name of the Principal/Head of the Institution, contact number and e-mail id, will be recorded. In items B (i), (ii), (iii), (iv) & (v), details of the person who is nominated by the College/Institution for providing the information in this DCF will be recorded. This person will be the resource person for furnishing the information during future surveys also.

Item 5(i) : The name of the University to which College/Institution is Affiliated/ Recognised will be pre-filled in the box. If it is a PG Centre/Off-Campus Centre, the name of the main university of which it is the PG Centre/Off-Campus Centre will be pre-filled.

Item 5(ii) : If the College is affiliated with more than one University, then the name of the Other University to which College is affiliated will be selected from the drop-down list of Universities. Otherwise it may be left blank.

Item 5(iii) : The name and code of the Statutory Body through which the College/ Institution is recognised will be selected from the drop-down options. Here more than one option may be selected by pressing the ctrl key on the key board. When Others (Please Specify), option is selected, the adjacent box will be activated and its detail is to be specified there. The options are


			University Grants Commission – 1
			Indian Nursing Council – 2
			National Council for Teacher Education – 3
			Rehabilitation Council of India – 4
			Medical Council of India – 5
			All India Council for Technical Education – 6
			Dental Council of India – 7
			Council of Architecture – 8
			Pharmacy Council of India – 9
			Bar Council of India – 10
			Central Council of Indian Medicine – 11
			Central Council of Homeopathy – 12
			National Council for Hotel Management & Catering Technology - 13
			Others (Please Specify) - 19 
			

Item 6 : The year of affiliation of the College/Institution to the University to which is affiliated or recognised will be recorded in the box. In case of PG Centre/ Off-Campus Centre, year of establishment as recorded against item 3 will be recorded here.

Item 7 : Depending on the area, where the Administrative Unit of the College/ Institution is located, appropriate Radio Button against Rural or Urban, will be clicked.

Item 8 : Here Geographical referencing in degree (up to 8 places of decimal) for both Latitude and Longitude are to be recorded. The applicable range for Latitude is 6 to 38 degrees and for Longitude is 68 to 98 degrees.

Item 9 : The type of the College/Institution will be pre-filled based on the University, with which the college is academically associated, has categorised it. The applicable types are as follows:


			Affiliated College
			Constituent College 
			Recognised Centre
			PG Centre and Off Campus Centre			
			

Item 10 : If the College has been given autonomous status by UGC, radio button ‘Yes’ will be clicked, otherwise radio button ‘No’ will be clicked.

Item 11 : One of the management types of the College/Institution will be selected from the drop-down options. The options are


			Central Government - 1
			State Government - 2 
			Local Body - 3
			University - 4
			Private Aided - 5 
			Private Un-Aided - 6 			
			

Item 12 : If the College/Institution is exclusively meant for one particular specialised field i.e. the institute concentrates on developing experts in a particular skill or area, radio button ‘Yes’ will be clicked in 12(i) and the field of the particular specialisation will be selected from the drop-down menu in 12(ii), otherwise radio button ‘No’ will be clicked in 12(i), in that case 12(ii) will be not be activated. The options for 12(ii) are


			Agriculture
			Architecture
			Arts
			Commerce
			Computer Application
			Education/Teacher Education
			Engineering & Technology
			Fine Arts
			Fisheries
			Hotel & Tourism Management
			Journalism & Mass Communication
			Law
			Management
			Medical-Allopathy
			Medical-Ayurveda
			Medical-Dental
			Medical-Homeopathy
			Medical-Others
			Nursing
			Oriental Learning
			Para Medical
			Pharmacy
			Physiotherapy
			Sanskrit
			Science
			Sports/Yoga/Physical Education
			Veterinary & Animal Sciences
			Others (Please Specify)			
			

When Others (Please Specify), option is selected, the adjacent box will be activated and its detail is to be specified there.

If the College/Institution is running only diploma level course(s), radio button ‘Yes’ will be clicked in 12(iii) and the type of the course will be selected from the drop-down menu in 12(iv), otherwise radio button ‘No’ will be clicked in 12(iii), in that case 12(iv) will be not be activated. The options for 12(iv) are


			Technical/Polytechnic
			Nursing
			Teacher Training		
			

Item 13 : If the College/Institution is imparting education in the evening only, radio button ‘Yes’ will be clicked, otherwise radio button ‘No’ will be clicked.

Item 14 : If the College/Institution is providing admission to girls’ students only, radio button ‘Yes’ will be clicked, otherwise radio button ‘No’ will be clicked.

Item 15 : If residential accommodation for teaching and/or non-teaching staff is available (either within campus or outside the campus of the institute), radio button ‘Yes’ will be clicked and their number will be recorded in 15(ii) separately for teaching and non-teaching staff, otherwise radio button ‘No’ will be clicked in 15(i), in that case 15(ii) will be not be activated. If residential accommodation for a particular category is not available, ‘0’ will be recorded against that category in 15(ii). Against ‘Total’ sum of the numbers of accommodation for both categories will automatically be recorded. If quarters for teaching and non-teaching staff are not separately available, only number against total may be recorded. Further, if the quarters, for teaching and non-teaching staff are allotted from the pool of quarters of several institutions/ offices, the numbers, which are occupied by the staff of this Institute, will be recorded against respective categories.

Item 16 : If hostel for students is available (either within campus or outside the campus of the College/Institution), radio button ‘Yes’ will be clicked and the number of hostel will be recorded in 16(ii). Exactly the same number of rows will be generated in the table, as the number entered in 16(ii). In each row, the name, type, intake capacity and number of students residing in the hostel will be recorded. Under Hostel Type, three options are given, Boys Hostel, Girls Hostel and Other. If hostel for students is not available in the Institution, radio button ‘No’ will be clicked in 16(i). If the hostel does not have any name then the description by which it is identified will be recorded under column ‘Name of Hostel’. Other type of Hostels may include, hostel for married students, transit hostel etc.

Block 2B: Details of Faculty/Department-wise Programmes offered by the College/Institution

This block is designed for recording the names of Departments of the College/Institution. Generally there is no concept of Faculty in the College/ Institution and only Departments exist e.g. in Miranda House affiliated to University of Delhi, only Departments exist and courses are offered in Departments. The box against faculty is deactivated and no entry can be made here.

It may be noted that Department and Centre are synonyms.

Item 1 :Name of the Departments will be recorded by creating as many boxes as there are number of departments by clicking on “+” sign on the left of the box. All the departments existing in the Institution will be listed.

There is specific purpose behind listing the departments. Block 2C will be automatically expanded according to the number of Departments listed here, where teaching staff details for each Department will be entered.

If there is no department in the Institution, the box meant to record the name of department may be left blank. In that case, there is no need to record dummy names, such as name of the institution, name of the programme.

Item 2 : All the academic Programmes conducted by the College/Institution will be recorded in the table. 1st and 2nd columns of the table are disabled. In 3rd Column, name of the level of the course offered in the institution will be selected from the drop-down. These options are


			Ph.D
			M.Phil
			Post Graduate
			Under Graduate
			PG Diploma
			Diploma
			Certificate
			Integrated
			

Dual-degree programme such as B.S.-M.S., B.A.-L.L.B., M.Sc.-Ph.D are to be treated to be of the level of Integrated. Post-Doctorate, D.Litt, D.Sc. and other Doctorate & above Level Programmes will be treated of the level of Ph.D for the purpose of the survey.

In 4th column, name of the Programme offered at each level as specified in 3rd column will be selected from the drop-down. The programmes are arranged alphabetically. However, the important programmes under Post Graduate and Under Graduate level are also shown at the top. Most of the ‘Programmes/Course’ and ‘Level’ for Ph.D, M.Phil, PG Diploma, Diploma and Certificate level courses are same, in such cases entries in 4th column may be same as made in the 3rd column against these levels. In the next (5th) column, the name of the discipline/subject of study will be recorded. For example in case of M.Sc. Botany, M.Sc. will be recorded under Programme name and Botany will be recorded under Discipline name In 6th & 7th columns, Broad Discipline Group Category and Broad Discipline Group Name to which this discipline belongs will be recorded. In the said example, the Broad Discipline Group Category will be Science and Broad Discipline Group Name will be Botany. Each Discipline is to be categorised in any one of the Broad Discipline Group. If the exact discipline is not available in Broad Discipline Group Name, it is to be categorised in most suited discipline name e.g. Geophysics may be categorised under Physics. The complete concordance of ‘Level’, “Programme’, ‘Broad Discipline Group Category’ and ‘Broad Discipline Group Name’ is given at Appendix-1 of the instruction manual. The options in the drop-down under these columns are suitably filtered.

Intake of the current academic year, which is the annual permitted strength of students, allowed for admission against the Discipline, will be recorded in 8th column. Admission Criterion for the respective programme will be recorded in 9th column. One of the options will be selected from the drop-down. The options are

			All India Level Examination
			State Level Examination
			University Level Examination
			Direct Admission
			

All India Level Examination is an all India Common Entrance Examination conducted for admission in one or more courses through which students are admitted to a group of institutions located in more than one state. For example, JEE is an all India level examination which is conducted for admission in various engineering courses for admission in Indian Institute of Technology, Indian Institute of Scientific and Educational Research, Indian School of Mines, Indian Institute of Information Technology, National Institute of Technology, etc. If the admission is restricted within a State, it will be a State Level Examination. University Level Examination is the one, through which students are admitted in various courses in University and its associated colleges. If admission takes place only for a particular University/College/Institution, it will be treated as Direct Admission. If, admission in a programme takes place through one or more criteria, that criteria may be selected through which most of the students are admitted.

Course Duration prescribed for each Discipline in number of year and months will be recorded in 10th & 11th columns respectively.For example, if a course is of the duration 2.5 years then ‘2’ will be recorded in column (10) and ‘6’ will be recorded in 11th column. If for a programme there is no fixed duration, but the minimum duration of the programme is prescribed, the minimum duration will be recorded in 10th & 11th columns.Under the columns ‘duration of the course – year and month’, both the entries are mandatory. E.g. if course duration is of 3 years, 3 is to be recorded under year and 0 is to be recorded under month. In case of Ph.D, minimum prescribed duration may be recorded.
This block is very important as block on students’ enrolment is expanded on the basis of entries made here.

Depending on the type of programme, one of the options from the drop-down is to be selected in 12th column. These options are General, Self Financing or Both. If the programme is running in self financing as well as general mode then ‘Both’ options is to be selected and in that case, students’ enrolment will be separately recorded for Self Financing and General for each year of programme in Block 2D. Paid seats will also be treated as self-financing for the purpose of survey.

System of Examination for each Programme & Discipline as specified in 5th column will be recorded in 13th column. Codes for examination system are


			Annual- 1
			Semester -2
			Tri- Semester-3
			Not Applicable -4
			

In 14th and 15th Columns, the name of the Statutory Body and/or the name of the University through which the programme is approved will be recorded. For example, Special B.Ed. Programme of National Institute of Medical & Management Studies (NIMMS), Bhubneshwar is approved by Rehabilitation Council of India whereas B.Sc.(Hons) & M.Sc. in Bio-Technology programmes are recognized by Utkal University.

Block 2C: Staff Information – Teaching & Non-Teaching Staff

This block is designed for recording the details of Teaching and non-Teaching staff of the College/Institution. Among Non-teaching staff, details of Library and Physical Education staff will be collected separately.

Item 1 : This item is meant for recording the information in respect of Teaching Staff of the College/Institution.

This Block is automatically expanded according to the number of Departments listed in Block 2B. For each Department, teaching staff details will be entered. However, one Table with Blank Faculty and Blank Department is also generated in this Block, which has been created for the purpose of recording teaching staffs including Principal, which are not associated with any Department.

For each designation viz., Director, Principal, Professor & Equivalent, Associate Professor, Additional Professor, Reader, Lecturer (Selection Grade), Assistant Professor, Lecturer (Senior Scale), Lecturer, Tutor, Demonstrator, Part-Time Teacher, Ad hoc Teacher, Temporary Teacher, Contract Teacher and Visiting Teacher, selected from the options available in drop-down, number of teachers in position as on reference date will be recorded. The table will be filled only for those posts, which are applicable for the Institution. Although the list of designations as mentioned above is exhaustive, if an institution has designations with different nomenclatures, information will be recorded for its equivalent designations.

2nd Column is created to record Grade Pay wherever 6th pay commission is implemented, but presently has been deactivated, where no entry can be made.

In 3rd Column, Direct or CAS, whichever option is applicable is to be selected. Wherever, recruitments are made through both direct entry and through Career Advancement Scheme (CAS), details of teachers in position through both these selection modes will be recorded in separate rows.

Under various columns of “Number of Teachers in Position”, in the first row, Total number of teachers in position will be recorded for General, SC, ST and OBC categories separately. For each category, total number of teachers and out of that number of female teachers will be recorded separately.

Second row is meant for recording the information in respect of teachers (out of total as recorded in first row) belonging to Persons with Disability (PWD) category. For each designation, number of PWD teachers in position as on reference date will be recorded. Number of PWD teachers in position will be recorded for General, SC, ST and OBC categories separately. For each category, total number of PWD teachers and out of that the number of female teachers will be recorded separately.

Therefore, for Muslims, teachers in position as on reference date will be recorded separately and information for all other religious minorities will be recorded together. Number of Muslim teachers and teachers of other religious minority in position will be recorded for General, SC, ST and OBC categories separately. For each category, total number of teachers and out of that the number of female teachers will be recorded separately.

In the last two columns, total of all the four categories will automatically be recorded separately for total and female. Although all the efforts should be made to collect the information under each category separately, if it is not available, only the last two columns for total will be filled. If data in regard to religious minorities are not maintained by the Institution, all the columns will be left blank. Appropriate remarks, in such cases, may be selected under Remarks column from the options available in the drop-down.

Thus, while entering teaching staff details following situation may occur:

Case 1 : The institute maintains category-wise (General, SC, ST, OBC) data – Entries in respective columns are to be made and no remark is to be selected in Remarks column.

Case 2 : The institute does not maintain category wise (General, SC, ST, OBC) data - Entries only in 'Total' column is to be made, and in Remarks column "Category-wise data not maintained" option will be selected.

Case 3 : The institute maintains separate data for General, SC and ST category but OBC data is not available - In such case, entries under General, SC & ST columns are to be made, but OBC column is to be left blank and in Remarks column "OBC data not maintained" option will be selected.

Case 4 : The Institute does not maintain separate data in respect of Minority - In such cases, all the columns will be left blank and in Remarks column "Minority data not maintained" option will be selected.

These cases are explained through examples in Annexure-I.

Here Entry means, it is not to be left blank. In case of Nil, '0' is to be entered. It should be ensured that all the Teaching Staffs of the College/Institution are counted here.

In the last table of this item i.e. Summary of Teaching Staff, Sanctioned strength for each post in the Institution is to be recorded in second column. The third & fourth columns of the table are designed to show the Number of teachers in position, who are appointed through Direct Mode & CAS Mode respectively. The figures under these columns will automatically be calculated against each post from the figures entered above. For the post of Part-time, Adhoc, Temporary, Contract and Visiting teacher, Sanctioned strength column may be left blank. Further, if post-wise Sanctioned strength is not available, entries can only be made against “All”. The last column of the table is designed to record the Number of Teachers with Ph.D. Qualification for each designation. If post-wise Number of Teachers having Ph.D. Qualification is not available, entry can only be made against “All”.

It may so happen that the existing strength of the teachers at Professor and Associate Professor may be more than the respective sanctioned strength. This may be because some of Associate Professor, Assistant Professor must have attained these levels through CAREER ADVANCEMENT SCHEME (CAS), though they are working against the sanctioned strength of Assistant Professor.

Item 2 : This item is meant for recording the information in respect of Non-Teaching Staff, Library and Physical Education Staff of the College/Institution. Information in respect of (i) Non-Teaching Staff excluding Library and Physical Education Staff but may include technical staff not engaged in teaching, (ii) Library Staff and (iii) Physical Education Staff will be recorded separately by selecting the appropriate option from the drop-down. Non-teaching staff have been categorised into Group A, B, C and D category as prevalent in Government. Where such classification of staff is not in existence, the information may be recorded according to its equivalent categories as given below:


			Messenger, Peon etc. may be categorised under Group D,
			Clerical/Secretarial Staff, Drivers may be categorised under Group C,
			Middle level Officials may be categorised under Group B and
			Senior Level Officers may be categorised under Group A.
			

In the third Column, sanctioned strength of Non –Teaching Staff belonging to the specific staff type & group will be recorded.

Number of staff in position will be recorded for General, SC, ST and OBC categories separately. For each category, total number of staff and out of that the number of female staff will be recorded separately. In the last two columns, total of all the four categories will automatically be recorded separately for total staff and female staff. Under various columns of “Number in Position”, in the first row, Total number of staff in position will be recorded for General, SC, ST and OBC categories separately. For each category, total number of staff and out of that number of female staff will be recorded separately.

Second row is meant for recording the information in respect of staff (out of total as recorded in first row) belonging to Persons with Disability (PWD) category. For each designation, number of PWD staff in position as on reference date will be recorded. Number of PWD staff in position will be recorded for General, SC, ST and OBC categories separately. For each category, total number of PWD staff and out of that the number of female staff will be recorded separately.

Third and fourth rows are meant for recording the information in respect of staff belonging to religious minority category separately. Number of Muslim staff and staff of other religious minority in position will be recorded for General, SC, ST and OBC categories separately. For each category, total number of staff and out of that the number of female staff will be recorded separately.

In the last two columns, total of all the four categories will automatically be recorded separately for total and female. Although all the efforts should be made to collect the information under each category separately, if it is not available, only the last two columns for total will be filled. If data in regard to religious minorities are not maintained by the Institution, all the columns will be left blank. Appropriate remarks, in such cases, may be selected under Remarks column from the options available in the drop-down.

If non-teaching staff is also employed on contractual basis, such option under Group may be selected to record the details.

Block 2D: Details of Number of Students studying in the College/Institution i.e. Student Enrolment

This block is designed for recording the Number of Students studying in the College/Institution i.e. Student Enrolment in each Discipline.

Student enrolment in Regular Courses : This item is meant for recording the information in respect of students enrolled under regular mode of study in the Institution. For each of the regular programme listed in Block 2B, a table with pre-filled name of the Level, Programme, Discipline, Type and Year will be generated. Enrolment is to be recorded for each Programme and Discipline.

Students registered as on Reference date in a discipline under self-financing mode and under general mode will be recorded in separate rows against General and Self-financing Type. As per the entry in Block 2B, Type of a particular programme is pre-populated as either General or Self-financing. If a type of programme is both, separate rows for General and Self-financing types are generated.

Students enrolled in each year of study of a particular programme will be recorded in separate rows; the number of rows will automatically be generated on the basis of the course duration recorded in Block 2B. E.g. in case of Students enrolled in B.A. which is a three year programme, against year “1” number of students enrolled in the B.A. 1st year, against year “2” number of students enrolled in B.A. 2nd year and against year “3” number of students enrolled in B.A. 3rd year (as on reference date) will be recorded. Thus for a Discipline, against each type, for each year student’s enrolment is to be recorded. If a programme is of duration of 3 years and is offered through self-financing mode only, for that discipline there will be entries of student’s enrolment in three rows.


			Type			      Year
		____________________________________________________

			Self-financing			1
			Self-financing			2
			Self-financing			3
		____________________________________________________
			

And for each such row, number of students enrolled of each category will be recorded in subsequent columns.

In the 1st year the students on roll as on 30th September of the current academic year (2011-12, in case of AISHE 2011-12) is to be recorded. 2nd year enrolment is among the students who have taken admission in previous academic year (2010-11, in case of AISHE 2011-12), completed 1st year and are on Roll (in 2nd year) as on 30th September of the current academic year (2011-12). Similarly 3rd year enrolment is among the students who have taken admission 2 years back (2009-10, in case of AISHE 2011-12), completed 2nd year and are on Roll (in 3rd year) as on 30th September of the current academic year (2011-12) and so on.

Although in MBBS course, examination is not conducted every year (generally 3 examinations are conducted), students' enrolment is to be recorded for every academic year, based on the yearly admission in the course. It is explained through an example shown in Annexure-II.

Number of students enrolled for General, SC, ST and OBC categories will be recorded separately for total and girls (out of total) students in the first row against total. In the last two columns, total of all the four categories will automatically be recorded separately for total students and girls students.

Out of the total students recorded in first row, number of PWD students will be recorded for General, SC, ST and OBC categories separately for total and girls (out of total) students in the second row. In the last two columns, total of all the four categories will be recorded separately for total PWD students and PWD girls’ students.

Out of the total students recorded in first row, number of students belonging to Muslims and Other religious minority category, will be recorded separately in the third and fourth rows. Six religious communities, viz; Muslims, Christians, Sikhs, Jain, Buddhists and Zorastrians (Parsis) have been notified as minority communities by the Union Government. The National Policy on Education formulated in 1984, recognised Muslims as one of the most educationally 'backward' communities in the country. Therefore, for Muslims, students’ enrolment as on Reference date will be recorded separately and information for all other religious minorities will be recorded together. Number of Muslim students and students of other religious minorities will be recorded for General, SC, ST and OBC categories separately for total and girls (out of total) students. In the last two columns total of Muslims students and students of other religious minorities will automatically be recorded separately for total students and girls students.

If data on students’ enrolment for religious minorities are not maintained by the Institution, all the columns will be left blank. In Remarks column "Minority data not maintained" option will be selected from the options available in the drop-down.

If SC, ST & OBC category-wise data is not available for any Type, total number of students enrolled will be recorded in the last two columns by leaving other columns blank and in Remarks column, "Category-wise data not maintained" option will be selected. It might happen that SC & ST category-wise data is available, but for OBC category data is not available separately, but it is included in General category, then the two columns under ‘OBC’ will be left blank and in Remarks column, "OBC data not maintained" option will be selected. Foreign Students studying in the Institution will also be included as General Category students.

Some of the programmes of Graduate level, which are spread over different Departments, Students enrolled in different combination of a particular programme will be added together to get the total enrolment of that particular programme. For example, Students enrolled in B.A. (Economics, Mathematics, Statistics), B.A. (Sociology, Economics, History) etc will be added together to get the total enrolment of B.A. programme.

Foreign Students’ enrolment : This item is designed for recording separate information about the foreign students (those who are citizens of at least one country other than India) out of the total students enrolled in the Institution. Information on foreign students is kept separately in most of the Institutions and they are to be counted as General Category Students for the purpose of recording student enrolment in various discipline

If foreign students are enrolled in the Institution, radio button ‘Yes’ will be clicked, otherwise radio button ‘No’ will be clicked. In first column, the name of the country whose students are enrolled in the Institution will be selected from the drop-down. Name of the Level, Programme and Discipline will be selected from the options available in the drop-down, which will be appropriately filtered after an option is selected in a column. Discipline–wise, total number of foreign students enrolled for each country and out of them, number of foreign girls’ students will be recorded in the last two columns. From AISHE 2013-14, we have also added Tibetan Refugees in the list of Countries to collect their number separately.

Block 2E: Examination Results

This block is designed for recording the Examination Results of the College/Institution i.e. Number of students appeared and passed in Annual & Supplementary examination in each Discipline listed in Block 2B. Out-turn in various streams of education will be available from this block.

Although university is the body for conducting examinations and awarding degrees for all the students enrolled in its Colleges, Off-Campus Centres, PG Centres, and similar institutions affiliated with the university, information on examination results of the students enrolled in such institutions will be reported by these Institutions in a this Data Capture Format.

Examination result will be recorded only in respect of final year examination of each programme e.g. in case of BA programme, information only in respect of number of students who have completed the BA programme will be recorded and NOT the result of BA part I and BA part II examinations.

The names of Level, Programme and Discipline will be pre-populated from the list of Programmes recorded in Block 2B. The number of students appeared and passed will be recorded for each Discipline. For each Discipline, total number of students appearing in the final year of the Programme and out of that total; number of girls’ student will be recorded separately. For Ph.D programmes, where there is no meaning of appeared students; in the column entry equal to the number of students passed will be made. In the next two columns, total number of students who have passed the examination or completed the Programme will be recorded. Out of the total number of passed out students, number of girls’ students passed will be recorded separately. Under the columns, “Out of total, passed with 60% or more marks”, number of those students, which have passed the examination with 60% or more marks will be recorded for Total students and Girls students separately.

Block 2F: Details about Finance

This block is designed for recording the details about Receipt and Expenditure of the College/Institution. This information may be used to find out per student expenditure on higher education which is a very important indicator.

All the items of this block are self explanatory. Receipt items have been broadly classified as Grants received by the College/Institution from various sources such as University Grants Commission, Distance Education Council, Other Central Government Departments, State Government, University and Local Bodies; Donations and Interests received; amount collect through Tuition Fee & Other Fees & Sale of Application form and income from other sources. All kinds of receipt such as recurring, non-recurring, plan and non-plan receipt will be clubbed together to get the total receipt against each item.

Expenditure items have been broadly classified into Salary, Allowances & Retirement Benefits; Buildings (Construction & Maintenance); Library & Laboratory; Research Activities, Scholarships; Grants to Colleges and Other Expenses.

All the fields are mandatory, ‘0’ is to be recorded if there is no income/expenditure in a particular head. The figures are to be recorded in absolute number in . In the adjacent column the amount converted in thousand upto three places of decimal will be shown for indication.

Block 2G: Details about Infrastructure

All the items in this block are self explanatory. If a particular item is available in the College/Institution, a tick mark is to be put against the box relating to that item and in the next column, number of that infrastructure available in the institution will be recorded. If the number is 9 or more than 9, ‘9’ will be recorded. Against Laboratory entry upto 999 is allowed.

From AISHE 2013-14, some more items have been added in the list of Infrastructure. Two of these are Numbers of Books & Number of Journals (peer reviewed) subscribed. If tick mark is putted against Library, the numbers are to be recorded and the maximum number allowed to enter is 99,999,999.

Block 2H: Scholarships, Loans & Accreditation

Item 1 :SCHOLARSHIPS AND FELLOWSHIPS:Item 1 is further divided into items 1A and item 1B. Item 1A is designed to record the Scholarships data, whereas item 1B is designed to record the Fellowships data.

Item 1A : If the Institution maintains Scholarships data, then radio button ‘Yes’ will be clicked, otherwise radio button ‘No’ will be clicked. If the Institution maintains scholarships data, then number of students receiving Government scholarships, will be recorded for Total, PWD out of total, Muslim Minority out of total and Other Minority out of total, in 1st, 2nd, 3rd and 4th rows respectively for General, SC, ST and OBC categories separately for total and girls (out of total). If category-wise data or data for OBC category or data in respect of minorities are not maintained by the Institution, relevant cells will be left blank and appropriate remarks will be selected under Remarks column from the options available in the drop-down.

Item 1B : If the Institution maintains Fellowships data, then radio button ‘Yes’ will be clicked, otherwise radio button ‘No’ will be clicked. If the Institution maintains fellowships data, then number of students receiving fellowships, will be recorded for Total, PWD out of total, Muslim Minority out of total and Other Minority out of total, in 1st, 2nd, 3rd and 4th rows respectively for General, SC, ST and OBC categories separately for total and girls (out of total). If category-wise data or data for OBC category or data in respect of minorities are not maintained by the Institution, relevant cells will be left blank and appropriate remarks will be selected under Remarks column from the options available in the drop-down.

Item 2 : : If the Institution maintains data in respect of Education Loan, then radio button ‘Yes’ will be clicked, otherwise radio button ‘No’ will be clicked. If the Institution maintains the data, then number of students availing education loan, will be recorded for Total, PWD out of total, Muslim Minority out of total and Other Minority out of total, in 1st, 2nd, 3rd and 4th rows respectively for General, SC, ST and OBC categories separately for total and girls (out of total). If category-wise data or data for OBC category or data in respect of minorities are not maintained by the Institution, relevant cells will be left blank and appropriate remarks will be selected under Remarks column from the options available in the drop-down.

Item 3 : If the Institution is accredited by National Assessment and Accreditation Council (NAAC) or any other agency, which accredits the institution and accreditation is valid during the academic year, then radio button ‘Yes’ will be clicked, otherwise radio button ‘No’ will be clicked. If yes, then names of all the accrediting agencies will be recorded. NAAC, ICAR and Others may be selected from dropdown. If the option “Others” is selected then the name of accrediting agency will be recorded in 2nd column. The Institution will have to select whether the score is provided by the particular Agency or not. If Yes is selected in the 3rd column, then the maximum score will be recorded in 4th column and the score received by the Institution in the 5th Column. Accreditation Body, which accredits the programme are not covered.

Block 2I: Remarks

In the box provided, any comments, which are important and relevant to the information furnished in other blocks, may be recorded by the Nodal Officer designated by the College/Institution or by the officials involved in the data collection. This is to record any specific characteristics and observation related to the Institute, which should be taken into account in future or while generating reports based on the data collected under the Survey. E.g. a programme, which is not listed at present, but undertaken, needs mention in this block. The size of this Block is not fixed, but this block is meant to record in brief - only special mention.

Annexure-I: Recording of number of teacher, staff & students

Annexure-II: Recording of enrolment in MBBS course

As the course duration of MBBS in block 1C is recorded as 4 years and 6 months, five rows will be generated in student's enrolment block. Suppose admissions of 100 students were made every year, during the last five years in the month of July, the enrolment will be calculated as follows:

Admission Year Number of Students admitted Number of Students left the course before 30th September 2011 Year Enrolment as on 30th September 2011 Students will be in
2011-12 100 0 1st year 100 1st and 2nd semesters
2010-11 100 2 2nd year 98 3rd and 4th semesters
2009-10 100 5 3rd year 95 5th and 6th semester
2008-09 100 4 4th year 96 7th and 8th semester
2007-08 100 3 5th year 97 9th semester

The period of 4 ½ years is divided into three phases as follows:

Phase-I (two semesters) – All the students of phase will be shown in 1st year.

Phase-II (three semesters) – Students of first two semesters of this phase will be shown in 2nd year and Students of third semester will be shown in 3rd year.

Phase-III (four semesters) – Students of first semester of this phase will be shown in 3rd year, Students of second and third semesters will be shown in 4th year and Students of fourth semester will be shown in 5th year

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